Privacy Notice

Cymru Women’s Sport is committed to protecting your personal information and being clear about how we use it.

This notice explains what information we collect, how we use it and the choices you have.

Who we are

Cymru Women’s Sport is a registered charity in England and Wales and is the data controller for your personal information.

If you have any questions, you can contact us at: info@cymruwomensport.co.uk

What information we collect

We may collect:

  • your name

  • your email address

  • your organisation or role

  • information you provide when contacting us or completing forms

  • basic technical data such as IP address and website usage

We only collect information that is relevant to our work.

How we collect your information

We collect information when you:

  • sign up to our newsletter

  • complete forms on our website

  • contact us directly

  • take part in surveys or feedback

  • visit our website

How we use your information

We use your information to:

  • send updates, news and opportunities

  • respond to enquiries

  • manage communications

  • improve our website and understand how it is used

  • meet legal or regulatory requirements

Lawful basis

We rely on:

  • Consent – for email updates and newsletters

  • Legitimate interests – to run and improve our work in a way you would reasonably expect

  • Legal obligations – where required

You can withdraw consent at any time.

Email communications

We use Mailchimp to manage email communications.

You can unsubscribe at any time using the link in any email.

Sharing your information

We do not sell your data.

We may share it with trusted providers who support our work, such as website and email services. We only share what is necessary and ensure it is handled securely.

How long we keep your information

We only keep data for as long as necessary.

  • mailing list data is kept until you unsubscribe

  • enquiry data is kept only as long as needed

We review this regularly.

International transfers

Some services we use (including Mailchimp) may process data outside the UK. We ensure appropriate safeguards are in place.

Your rights

You have the right to:

  • access your data

  • correct inaccurate information

  • request deletion (in certain circumstances)

  • object to or restrict processing

  • withdraw consent at any time

To exercise your rights, contact us at mailto:contact@cymruwomensport.org

Complaints

If you have concerns, please contact us first.

You can also contact the Information Commissioner’s Office (ICO).

Changes

We may update this notice from time to time. The latest version will always be available here.

Last updated: 31 March 2026